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About this offer
Summary:
Supports the legal and corporate secretarial function of the Company, other entities and affiliates, and the administration of the Legal Department’s portfolio and records.
Responsibilities:
- Critical contacts:
- Internal: Legal team, Department Managers, Compliance, Finance, HR, Procurement.
- External: law firms, notaries, commercial registry and public authorities, business partners, contractors.
- Corporate formalities:
- Assist lawyers in planning and preparing meetings of the corporate bodies of the Company and its Special Purpose Entities, prepare draft resolutions and supporting reports with input from the relevant functions, draft and circulate minutes, enter them in the corporate books and collect signatures.
- Track the terms of office of directors and statutory auditors, and the renewal dates of powers of attorney, licences and registrations.
- Maintain and verify corporate data: shareholder identity, shareholdings, registered office, share capital.
- Handle formalities for ordinary and extraordinary decisions, including notarisation.
- Support the preparation of delegations of powers and signature authority.
- Keep the entity records up to date in the Group database and prepare the related reporting and data extractions.
- Legal support:
- Assist lawyers on initial drafts of routine documents – letters, notices, internal notes, etc – for review by the responsible lawyer.
- Assist lawyers in legal research and present findings in short written summaries, with sources.
- Assist lawyers in contract execution end to end: signature packs, verification of signing authority, collection of counterparts, legalisation where required, and distribution of executed originals.
- Maintain the department’s matter tracker – deadlines, pending actions, status of instructions to external counsel – and flag what is falling due.
- Coordinate scheduling and confirmation of internal and external meetings for the department.
- Records, data and legal watch:
- Propose changes/improvements, and ensure deployment, to the Legal Department’s document management system.
- Administer the Legal Department’s document management system: filing, registration, classification, version control, access rights and retrieval, with full traceability.
- Contribute to the digitalisation of the legal function, including electronic signature and contract management tools Hold custody of executed originals and corporate books.
- Manage incoming and outgoing legal correspondence and the corresponding records.
- Monitor applicable legislation and regulatory developments and keep the department’s legal databases current.
- Apply the Company’s confidentiality, data protection and retention rules, and give effect to legal hold instructions when issued.
- HSE:
- Actively contribute to Health, Safety and Environment standards and culture in the workplace
Apply here: https://app.beehire.com/invite/R2tm67bwL?form=false
Summary:
Supports the legal and corporate secretarial function of the Company, other entities and affiliates, and the administration of the Legal Department’s portfolio and records.
Responsibilities:
- Critical contacts:
- Internal: Legal team, Department Managers, Compliance, Finance, HR, Procurement.
- External: law firms, notaries, commercial registry and public authorities, business partners, contractors.
- Corporate formalities:
- Assist lawyers in planning and preparing meetings of the corporate bodies of the Company and its Special Purpose Entities, prepare draft resolutions and supporting reports with input from the relevant functions, draft and circulate minutes, enter them in the corporate books and collect signatures.
- Track the terms of office of directors and statutory auditors, and the renewal dates of powers of attorney, licences and registrations.
- Maintain and verify corporate data: shareholder identity, shareholdings, registered office, share capital.
- Handle formalities for ordinary and extraordinary decisions, including notarisation.
- Support the preparation of delegations of powers and signature authority.
- Keep the entity records up to date in the Group database and prepare the related reporting and data extractions.
- Legal support:
- Assist lawyers on initial drafts of routine documents – letters, notices, internal notes, etc – for review by the responsible lawyer.
- Assist lawyers in legal research and present findings in short written summaries, with sources.
- Assist lawyers in contract execution end to end: signature packs, verification of signing authority, collection of counterparts, legalisation where required, and distribution of executed originals.
- Maintain the department’s matter tracker – deadlines, pending actions, status of instructions to external counsel – and flag what is falling due.
- Coordinate scheduling and confirmation of internal and external meetings for the department.
- Records, data and legal watch:
- Propose changes/improvements, and ensure deployment, to the Legal Department’s document management system.
- Administer the Legal Department’s document management system: filing, registration, classification, version control, access rights and retrieval, with full traceability.
- Contribute to the digitalisation of the legal function, including electronic signature and contract management tools Hold custody of executed originals and corporate books.
- Manage incoming and outgoing legal correspondence and the corresponding records.
- Monitor applicable legislation and regulatory developments and keep the department’s legal databases current.
- Apply the Company’s confidentiality, data protection and retention rules, and give effect to legal hold instructions when issued.
- HSE:
- Actively contribute to Health, Safety and Environment standards and culture in the workplace
Apply here: https://app.beehire.com/invite/R2tm67bwL?form=false
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