{"id":33842,"date":"2026-10-29T06:42:53","date_gmt":"2026-10-29T06:42:53","guid":{"rendered":"https:\/\/wizandroidmz.com\/emprego\/?p=33842"},"modified":"2026-10-29T06:42:53","modified_gmt":"2026-10-29T06:42:53","slug":"vaga-administrative-assistant-9","status":"publish","type":"post","link":"https:\/\/wizandroidmz.com\/emprego\/vaga-administrative-assistant-9\/","title":{"rendered":"Vaga &#8211; Administrative Assistant"},"content":{"rendered":"<p>ADMINISTRATIVE ASSISTANT<\/p>\n<p>Job Code: ADMN10029<\/p>\n<p>Job Family: Administrative Support<\/p>\n<p>Location: Nampula<\/p>\n<p>Reports to: Provincial Technical Officer- Surveillance<\/p>\n<p>Functional Reporting to: Finance and Administration Manager<\/p>\n<p><strong>Position Overview<\/p>\n<p><\/strong>The Administrative Assistant provides daily administrative and office services in support of the country office\u2019s operations. Assists with office and conference room set up and mail operations. Performs routine office maintenance duties, maintains office equipment and supplies. Ensure office facilities are properly operated and maintained. Supports and follows procedures for facilities and equipment operations to meet building and safety codes.<\/p>\n<p><strong>Key Responsibilities<\/p>\n<p><\/strong><\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>Performs general and routine administrative tasks.<\/li>\n<li>Assists with obtaining quotations, completing procurement documentation, and maintaining procurement files in accordance with organizational requirements.<\/li>\n<li>Tracks office supply inventory and supports routine purchases of low-value goods and services under the guidance of senior administrative staff.<\/li>\n<li>Provides routine administrative support for travel and meetings, including assisting with hotel reservations, transportation arrangements, conference room scheduling, and coordination of food, beverage, and meeting logistics.<\/li>\n<li>Assists with office set-ups and mail operations.<\/li>\n<li>Performs routine office maintenance duties, maintains office equipment and supplies.<\/li>\n<li>Overseeing physical record retention in accordance with FHI 360 and local policies.<\/li>\n<li>Reviews data and information for completeness and accuracy using standard guidelines.<\/li>\n<li>Provides employees with office supplies, performs data entry, proofreads, and compiles special reports<\/li>\n<li>Receives and distributes incoming mail and coordinates outgoing mail, including courier Perform other duties as assigned by Administrative Manager, or other designated supervisor in country.<\/li>\n<\/ul>\n<p><strong>Applied Knowledge And Skills<\/p>\n<p><\/strong><\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>Basic understanding of documentation requirements regarding procurement transactions.<\/li>\n<li>Demonstrates general understanding of the area of specialization, of program procedures, methods, and practices.<\/li>\n<li>Use established filing and data systems, functions, and\/or procedures that require knowledge of the program.<\/li>\n<li>Reviews data and information for completeness and accuracy using standard guidelines; performs tasks with attention to detail.<\/li>\n<li>Understanding of software used to perform day-to-day functions.<\/li>\n<li>Uses office software programs, information systems, and office equipment to access, input, and verify standard information.<\/li>\n<li>Communicates information clearly to staff, clients, and\/or public about services, processes, and procedures using prescribed or established guidelines.<\/li>\n<li>Ability to utilize program specific terminology.<\/li>\n<\/ul>\n<p>CORE COMPETENCIES<\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>Demonstrates basic understanding of the area of specialization, of program procedures, methods, and practices to include knowledge of program and staff responsibilities.<\/li>\n<li>Ability of establishing priorities and meeting deadlines.<\/li>\n<li>Proven sensitivity and effectiveness in cross-cultural environments<\/li>\n<\/ul>\n<p>PROBLEM SOLVING &amp; IMPACT<\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>Identifies and recognizes problems that have established precedents and limited impact.<\/li>\n<li>Detecting errors easily and quickly within the immediate work unit resulting in minor disruption or expense to correct.<\/li>\n<\/ul>\n<p>SUPERVISION GIVEN &amp; RECEIVED<\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>Has no supervisory responsibility.<\/li>\n<li>Close supervision involving detailed instructions and frequent monitoring of work performance.<\/li>\n<li>Reports to the Provincial Technical Officer- Surveillance.<\/li>\n<li>Functional Reporting to: Finance and Administration Manager.<\/li>\n<li><\/li>\n<\/ul>\n<p><strong>Education &amp; Experience Required<\/p>\n<p><\/strong><\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>High School Diploma .<\/li>\n<li>A minimum of 3 years of clerical and administrative support experience.<\/li>\n<li>Work experience in or with NGOs is an advantage<\/li>\n<li>Ability to work under pressure<\/li>\n<li>Fluency in Portuguese and intermediate knowledge of English<\/li>\n<li><\/li>\n<\/ul>\n<p><strong>Qualifications<\/p>\n<p><\/strong>Articulate, professional and able to communicate in a clear, positive manner with clients and staff<\/p>\n<p>TYPICAL PHYSICAL DEMANDS<\/p>\n<ul class=\"ajrk2c ajrk8k ajrluf\">\n<li>Typical office environment.<\/li>\n<li>Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.<\/li>\n<li>Ability to sit and stand for extended periods of time. Ability to lift\/move up to 10 lbs<\/li>\n<\/ul>\n<p>TECHNOLOGY TO BE USED<\/p>\n<p>Personal Computer\/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype\/Zoom\/Teams), cell phone\/mobile technology, and standard office equipment<\/p>\n<p><strong>Travel Requirements<\/p>\n<p><\/strong>Less than 10%<\/p>\n<p>Apply Here: <a href=\"https:\/\/fhi.wd1.myworkdayjobs.com\/pt-BR\/FHI_360_External_Career_Portal\/job\/Tete-Mozambique\/Administrative-Assistant_Requisition-2026201606-1?source=LinkedIn\">https:\/\/fhi.wd1.myworkdayjobs.com\/pt-BR\/FHI_360_External_Career_Portal\/job\/Tete-Mozambique\/Administrative-Assistant_Requisition-2026201606-1?source=LinkedIn<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>ADMINISTRATIVE ASSISTANT Job Code: ADMN10029 Job Family: Administrative Support Location: Nampula Reports to: Provincial Technical Officer- Surveillance Functional Reporting to: Finance and Administration Manager Position Overview The Administrative Assistant provides daily administrative and office services in support of the country office\u2019s operations. Assists with office and conference room set up and mail operations. Performs routine [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":13194,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[36],"tags":[],"class_list":["post-33842","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-vaga"],"jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"https:\/\/wizandroidmz.com\/emprego\/wp-content\/uploads\/2024\/06\/FHI-360.jpg","_links":{"self":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/33842","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/comments?post=33842"}],"version-history":[{"count":1,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/33842\/revisions"}],"predecessor-version":[{"id":33843,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/33842\/revisions\/33843"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/media\/13194"}],"wp:attachment":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/media?parent=33842"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/categories?post=33842"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/tags?post=33842"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}