{"id":26279,"date":"2025-11-04T06:41:18","date_gmt":"2025-11-04T06:41:18","guid":{"rendered":"https:\/\/wizandroidmz.com\/emprego\/?p=26279"},"modified":"2025-11-04T06:41:18","modified_gmt":"2025-11-04T06:41:18","slug":"vaga-logistics-assistant-3","status":"publish","type":"post","link":"https:\/\/wizandroidmz.com\/emprego\/vaga-logistics-assistant-3\/","title":{"rendered":"Vaga – Logistics Assistant"},"content":{"rendered":"

PURPOSE OF THE POSITION<\/strong><\/p>\n

Within the Country Management Support Unit, to provide direct support to the Country Management Support Unit (CSU) in related Logistics and administrative support and services transactions in GSM\/BMS to both managers and staff members to perform GSM\/BMS transactions in accordance with WHO rules, regulations and policies.<\/p>\n

OBJECTIVES OF THE PROGRAMME<\/strong><\/p>\n

Country Management Support Units (CSUs) have been established in the organizational structure to provide support for Managers and staff to
\nfully assume their responsibilities in the GSM & BMS environment and to ensure compliance with organizational policies, procedures, rules
\nand regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.<\/p>\n

ORGANIZATIONAL CONTEXT<\/p>\n

<\/strong>Incumbent is expected to work with minimum supervision, in accordance with established procedures and practices, dealing with routine matters independently and referring problems or unusual situations to supervisor.\u00a0 Broad guidance is provided by supervisor or other professional staff or through general objectives and instructions regarding resource allocation, divisions\/programmes needs and priorities.WHO Staff Rules and Regulations, WHO e-Manual, Information notes, SOPs, established financial procedures, practices and standards, guidelines
\nfor briefing\/informing staff members.\u00a0 The incumbent is expected to apply the above to financial transactions<\/p>\n

SUMMARY OF ASSIGNED DUTIES\u00a0<\/strong><\/p>\n

Under the direct supervision of the Procurement Officer and general guidance of the Operations Officer, the incumbent performs the following functions:<\/p>\n

Importation and exportation of WHO goods<\/strong><\/p>\n

1)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Initiate import and export formalities for all WHO goods (equipment, materials, consumables, and medicines)<\/p>\n

2)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Initiate requests for exemption from customs duties and related taxes on all WHO goods<\/p>\n

3)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Generate & submit monthly reports on imports and exports of WHO goods.<\/p>\n

Management of Office Transport Services<\/strong><\/p>\n

4)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Supervise the drivers and organize the Office transport services<\/p>\n

5)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Manage the vehicles\u2019 online tracking system<\/p>\n

6)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Generate and submit monthly reports on the transport services<\/p>\n

Management of Office Fuel for vehicles and Generator<\/strong><\/p>\n

7)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Prepare the procurement requests of fuel for Office vehicles and generator<\/p>\n

8)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Generate and submit monthly fuel consumption reports and fuel replenishment<\/p>\n

Management of the WHO Warehouses<\/strong><\/p>\n

9)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Maintain up to date the records of all WHO Warehouses<\/p>\n

10)\u00a0\u00a0\u00a0Prepare and submit monthly reports of WHO Stock in BMS<\/p>\n

Management of the WHO Premises & Fixed Assets\u00a0<\/strong><\/p>\n

11)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Maintain the WHO Office clean and fit (Office Cleaning, Plumbing, Electricity, Water and anticipate repairs)<\/p>\n

12)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Maintain an up-to-date the records of all WHO fixed assets and attractive items.<\/p>\n

13)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Supervise physical verification of fixed assets and generate collated quarterly reports<\/p>\n

14)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Maintain custody of fixed assets barcodes and accept assets in GSM while barcoding.<\/p>\n

15)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Generate annual fixed assets movement cards based on the WHO e-manual XIII.<\/p>\n

16)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Provide guidance on the management of non-functional equipment and initiate the process of their disposal<\/p>\n

Management of Procurement related to Logistics<\/strong><\/p>\n

17)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Prepare and submit all procurement processes for goods and services related to Logistics area<\/p>\n

18) Provide logistics support for upcoming logistics requirements as may be required.<\/p>\n

19) Perform other duties assigned by supervisor<\/p>\n

COMPETENCIES<\/strong><\/p>\n

    \n
  1. Communicating in a credible and effective way<\/li>\n
  2. Producing results<\/li>\n
  3. Fosters integration and teamwork<\/li>\n
  4. Respecting and promoting individual and cultural differences<\/li>\n
  5. Ensuring the effective use of resources<\/li>\n<\/ol>\n

    FUNCTIONAL KNOWLEDGE AND SKILLS<\/strong><\/p>\n