{"id":23482,"date":"2025-07-28T18:06:35","date_gmt":"2025-07-28T18:06:35","guid":{"rendered":"https:\/\/wizandroidmz.com\/emprego\/?p=23482"},"modified":"2025-07-28T18:06:35","modified_gmt":"2025-07-28T18:06:35","slug":"vaga-administrative-assistant-travel-coordinator-in-beira","status":"publish","type":"post","link":"https:\/\/wizandroidmz.com\/emprego\/vaga-administrative-assistant-travel-coordinator-in-beira\/","title":{"rendered":"Vaga &#8211; Administrative Assistant\/Travel Coordinator in Beira"},"content":{"rendered":"<p><b>ADMINISTRATIVE ASSISTANT\/TRAVEL COORDINATOR\u00a0<\/b><\/p>\n<p><b>LOCATION: BEIRA OFFICE\u00a0<\/b><\/p>\n<p><b>JOB PURPOSE\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">To provide clerical and administrative support that optimises office workflow, while\u00a0 overseeing the coordination of office services staff to ensure compliance with company\u00a0 standards, policies, procedures, and guidelines.\u00a0<\/span><\/p>\n<p><b>JOB POSITION REQUIREMENTS\u00a0<\/b><\/p>\n<p><b>Qualifications\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">High school diploma;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">A tertiary certificate\/ diploma in office administration and\/or related discipline is an\u00a0 added advantage.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Work Experience\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Minimum two years of proven experience in a similar role and experience in the\u00a0 maritime and\/or shipping industry is a plus;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Familiarity with office organisation and optimisation techniques.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>Other requirements\u00a0\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">A flair for customer service attitude is essential;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Multitasking and time-management skills;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Excellent interpersonal skills;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Problem-solving skills (ability to be resourceful and proactive when issues arise is\u00a0 essential);\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Must be able to work under pressure;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Must be a quick learner of software systems and packages;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Must be able to motivate others;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Organised, oriented to detail, and proactive, as you will also and mainly assist the Managing Director.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Fluency in English is critical as well.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Coordinate the Office Assistant, Receptionist, and Messenger roles, focusing on\u00a0 individuals with extensive experience in the Company.\u00a0<\/span><\/li>\n<\/ul>\n<p><b>KEY RESPONSIBILITIES AND TASKS\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Office Management\u00a0<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Assist the Managing Director with administrative activities, as required; <\/span><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Courteously answer phone calls and redirect them when necessary, and\u00a0 occasionally undertake receptionist duties;\u00a0<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Arrange meetings and appointments as per management request;\u00a0<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Prepare and disseminate correspondence, memos, and forms as per management\u00a0 request;\u00a0<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">File and update contact information of employees, customers, suppliers, and\u00a0 external partners (on management request);\u00a0<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Develop and maintain relevant filing systems and assist in procuring and filing all personnel documents in the Agency\u2019s head office (Maputo);\u00a0<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Make travel arrangements, hotel and event bookings;\u00a0<\/span><\/p>\n<p style=\"padding-left: 80px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Receive and disseminate documents from respective departments from various\u00a0 institutions, and also send internal documents to various destinations as directed; <\/span><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Oversee and manage the office services department team according to established\u00a0 standards and procedures.\u00a0<\/span><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Other Functions<\/span><\/li>\n<\/ul>\n<p style=\"padding-left: 40px;\"><span style=\"font-weight: 400;\">o <\/span><span style=\"font-weight: 400;\">Perform other activities compatible with the role as requested by Superiors.\u00a0<\/span><\/p>\n<p><b>REQUIRED COMPETENCIES\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Customer Focus \u2013 Provides a service oriented towards internal and external clients; <\/span><span style=\"font-weight: 400;\">\u2022 <\/span><span style=\"font-weight: 400;\">Quality Orientation \u2013 Is focused on delivering accurate, high-quality work, respecting deadlines.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Contributing to Team Success \u2013 Facilitates the accomplishment of team goals by cooperating with the rest of the team.\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Dependability \u2013 Is a reliable and trustworthy colleague;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Self-Improvement \u2013 Demonstrates the commitment to be better themselves and improve\u00a0 their way of working;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Openness to Change \u2013 Demonstrates a positive attitude towards changes in the\u00a0 workplace;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Data Management;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">MS Office (Outlook, Excel);\u00a0<\/span><\/li>\n<\/ul>\n<p><b>KEY PERFORMANCE INDICATORS\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">Guests courteously welcomed and shown to respective offices;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Travel and accommodation bookings made according to the itinerary provided; <\/span><span style=\"font-weight: 400;\">\u2022 <\/span><span style=\"font-weight: 400;\">Timely dissemination of relevant information (memos, documents, etc) to members of\u00a0 staff;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Branch office kept in a tidy condition;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Organized Archive;\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Zero data capturing errors.\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p><b>WORKING CONDITIONS\u00a0<\/b><\/p>\n<ul>\n<li><span style=\"font-weight: 400;\">May occasionally be required to work outside normal hours\u00a0\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Must be willing to work a flexible schedule to accomplish major responsibilities and\u00a0 tasks\u00a0\u00a0<\/span><\/li>\n<li><span style=\"font-weight: 400;\">Must be willing to accept assignments on a need basis to promote teamwork\u00a0 <\/span><span style=\"font-weight: 400;\">\u2022 <\/span><span style=\"font-weight: 400;\">Must commit to follow all local and corporate policies and procedures\u00a0\u00a0<\/span><\/li>\n<\/ul>\n<p><b>HOW TO APPLY\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Send your application to <\/span><span style=\"font-weight: 400;\">recruitment@consullda.com <\/span><span style=\"font-weight: 400;\">with the subject <\/span><b>\u201cADMINISTRATIVE\u00a0 ASSISTANT\u201d <\/b><span style=\"font-weight: 400;\">by Thursday, July 31<\/span><span style=\"font-weight: 400;\">st<\/span><span style=\"font-weight: 400;\">, 2025.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ensure that the subject is explicitly correct to avoid deviating from your application. This will\u00a0 also be used as a screening object.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Note: <\/span><b>FEMALE APPLICATIONS ARE ENCOURAGED<\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>ADMINISTRATIVE ASSISTANT\/TRAVEL COORDINATOR\u00a0 LOCATION: BEIRA OFFICE\u00a0 JOB PURPOSE\u00a0 To provide clerical and administrative support that optimises office workflow, while\u00a0 overseeing the coordination of office services staff to ensure compliance with company\u00a0 standards, policies, procedures, and guidelines.\u00a0 JOB POSITION REQUIREMENTS\u00a0 Qualifications\u00a0 High school diploma;\u00a0 A tertiary certificate\/ diploma in office administration and\/or related discipline is an\u00a0 [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":12151,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[36],"tags":[],"class_list":["post-23482","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-vaga"],"jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"https:\/\/wizandroidmz.com\/emprego\/wp-content\/uploads\/2024\/04\/Consul.png","_links":{"self":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/23482","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/comments?post=23482"}],"version-history":[{"count":1,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/23482\/revisions"}],"predecessor-version":[{"id":23483,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/23482\/revisions\/23483"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/media\/12151"}],"wp:attachment":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/media?parent=23482"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/categories?post=23482"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/tags?post=23482"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}