{"id":14590,"date":"2024-08-16T08:32:15","date_gmt":"2024-08-16T08:32:15","guid":{"rendered":"https:\/\/wizandroidmz.com\/emprego\/?p=14590"},"modified":"2024-08-16T08:32:15","modified_gmt":"2024-08-16T08:32:15","slug":"vaga-administrative-and-financial-assistant","status":"publish","type":"post","link":"https:\/\/wizandroidmz.com\/emprego\/vaga-administrative-and-financial-assistant\/","title":{"rendered":"Vaga &#8211; Administrative and Financial Assistant"},"content":{"rendered":"<div class=\"col-12\">\n<div class=\"section-content\">\n<h1 class=\"section-title ng-binding\">About this offer<\/h1>\n<div class=\"section-html-text ng-binding\">\n<p><strong>Summary:<\/strong><\/p>\n<p class=\"ql-align-justify\">Support with management of documentation with the main objective of ensuring that (1) nothing is lost and (2) payments are made within the pre-established time frame. Assist and respond to the Financial Department&#8217;s service needs.<\/p>\n<p><strong>Responsibilities:<\/strong><\/p>\n<ul>\n<li>Be \u201cthe engine\u201d of the Financial Department, ensuring that each type of document follows a fixed and well-known circuit within a controlled period of time.<\/li>\n<li>Segregate all processes to be sent to finance directors\u2019 approvals (e.g.: HR documents, Operations, NTW, Accounting, treasury\u2026urgent and non-urgent documents),<\/li>\n<li>Coordinate payment with accounting and treasury team<\/li>\n<li>Organize the general operations of the Finance Department by maintaining a well-organized spreadsheet of all the directions leaves<\/li>\n<li>Organize the Finance director\u2019s meeting\u2019s agenda and all activities requested by the finance director promptly.<\/li>\n<li>Set up and manage the Finance directors\u2019 approvals meetings on daily basis to push the approvals flow<\/li>\n<li>Co-work with the accounting department and treasury on receiving invoices booked and ready to be paid versus invoices paid,<\/li>\n<li>Send the POP to all suppliers whenever received from the bank or from treasury,<\/li>\n<li>Mark with TEMMOC white seal or \u201cpaid stamp\u201d all payments performed via a letter of transfer to avoid duplications or misplacement or even to avoid error of not submitting these letters to the bank.<\/li>\n<li>Cross check all financial documents allowed (attachments to supporting documents) before sending for financial director\u2019s approvals,<\/li>\n<li>Creation of POs for all the Finance Direction,<\/li>\n<li>Verify validity, renew expired and traduce existing contracts in foreign language and seal for payment readiness, all contracts with suppliers in coordination with legal department, treasury, and procurement departments.<\/li>\n<li>Provide administrative support services to the Finance Director and advise him on compliance with Compliance obligations, including: (i) Receive and distribute the CFO&#8217;s internal and external correspondence; (ii) Attend and guide visitors to the intended locations if necessary; (iii) Control the completion of mandatory trainings for Total Energies employees and collect supporting certificates or any HR requirements, maintain statistics, send reminders to absent employees.<\/li>\n<li>Be the back-up to the Assistant Director General and the interface between the Financial Directorate and the Administration Service.<\/li>\n<li>Be back-up on invoice controlling and approval flow<\/li>\n<li>Support Controlling team on checking the material groups for creation of POs<\/li>\n<li>Be ready to support the finance direction and director in any task that may be required.<\/li>\n<\/ul>\n<p class=\"ql-align-justify\"><strong>Qualifications:<\/strong><\/p>\n<ul>\n<li>Degree in Management, Accounting, Administration or other relevant area.<\/li>\n<li>Fluent in Portuguese. Good written and oral communication skills and in English.<\/li>\n<li>Good computer skills from the user&#8217;s point of view (Word, Excel, internet)<\/li>\n<li>Pragmatic spirit that \u201clikes to see things done\u201d.<\/li>\n<li>Appetite for human relationships. Diplomacy.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"col-12 ng-scope\">\n<div class=\"section-content\">\n<div class=\"section-content--grey section-spaced section-content__center box--xs\">\n<div class=\"section-content__element ng-scope\">\n<div class=\"section-content__text\"><i class=\"fas fa-calendar section-content__icon\"><\/i><span class=\"ng-binding\">Application deadline<\/span><\/div>\n<div class=\"ng-binding\">18 August 2024<\/div>\n<\/div>\n<div class=\"section-content__element ng-scope\">\n<div class=\"section-content__text\"><i class=\"fas fa-briefcase section-content__icon\"><\/i><span class=\"ng-binding\">Contract type<\/span><\/div>\n<div class=\"ng-binding\">Permanent<\/div>\n<\/div>\n<div class=\"section-content__element ng-scope\">\n<div class=\"section-content__text\"><i class=\"far fa-clock section-content__icon\"><\/i><span class=\"ng-binding\">Number of hours per week<\/span><\/div>\n<div class=\"ng-binding\">Full time<\/div>\n<div>Apply: <a href=\"https:\/\/app.beehire.com\/invite\/h-gmkPJiq9?form=false\">https:\/\/app.beehire.com\/invite\/h-gmkPJiq9?form=false<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>About this offer Summary: Support with management of documentation with the main objective of ensuring that (1) nothing is lost and (2) payments are made within the pre-established time frame. Assist and respond to the Financial Department&#8217;s service needs. Responsibilities: Be \u201cthe engine\u201d of the Financial Department, ensuring that each type of document follows a [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":14588,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"jetpack_post_was_ever_published":false},"categories":[36],"tags":[],"class_list":["post-14590","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-vaga"],"jetpack_publicize_connections":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"https:\/\/wizandroidmz.com\/emprego\/wp-content\/uploads\/2024\/08\/aldeia.png","_links":{"self":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/14590","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/comments?post=14590"}],"version-history":[{"count":1,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/14590\/revisions"}],"predecessor-version":[{"id":14592,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/posts\/14590\/revisions\/14592"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/media\/14588"}],"wp:attachment":[{"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/media?parent=14590"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/categories?post=14590"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wizandroidmz.com\/emprego\/wp-json\/wp\/v2\/tags?post=14590"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}