Planning

• Support the projects during budgeting and financial planning period by providing necessary market intelligence to assist with the process
• Support projects during Procurement planning stage and ensure that there is alignment with company procedures and timeously submission of plans in line with set deadlines.
• Advise and seek approval of project stakeholders of modifications from original requests.
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestors and communities served by the project.
• Identify alternative supply sources for materials / services not under contract
• Work with Projects and Logistics to ensure safe delivery and receipt of ordered materials
• Resolve conflicts related to project deliveries and suppliers in central and provincial levels
• Control of assets listing and periodic verification in all provinces where the GF operates.

Strategic Sourcing

• Execute the Market Assessment and Supplier Pre-Qualification process based on the set guidelines for the assigned categories related to assigned projects.
• Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories, related to assigned projects.
• Lead negotiations for the assigned Categories for assigned project.
• Conduct Malaria Project sourcing events.
• Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision-making process, related to Malaria Projects and any collaborating partner/s.
• Actively participate in Purchasing Committee meetings and ensure that proper documentation is maintained, related to GF Malaria project.
• Monitoring the open PO and verification of the changed amount where applicable

Supplier Contract and Relationship Management

• Accurately complete the master data management and supplier register
• Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities, for assigned projects.
• Ensure that contractual conditions and performance indicators are understood by the suppliers involved in the projects.
• Identify & resolve or escalate contract-related issues both internally and externally, for assigned projects.
• Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement, related to assigned projects.

Procurement Execution

• Run daily reports of incoming Purchase Requisitions (Pending Buyer Action), assign to self all requisition related to the project, verify that specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
• Follow Procurement Policies and guidelines in Supplier Award decisions under the applicable threshold.
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
• Produce a periodic feed back to the project on all procurement done from the requisition up to the payment.

Data Management, Analysis and Reporting

• Collect and analyze data to support decision-making process related to assigned Projects Sourcing events
• Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
• Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
• Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
• Track and analyze Project Procurement performance indicators and savings against established target levels
• Support the Project during procurement plan period for each year in order to ensure a timeously submission of the plan

Process, Procedure and Policy

• Conduct all project procurement related tasks as per the approved procurement policies, processes and guidelines and donors’ requirements
• Advice management regarding any challenge / risks / impractical guidelines.
• Collect customer feedback relating to the policies, processes and guidelines, and report to immediate Supervisor for improvements or change,
• Identify gaps and propose to management any changes to Partners / Sub-Grantees SCM Policies, procedures accordingly

Systems Development and Implementation

• Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control and Compliance

• Conduct supplier pre-qualification for all new-suppliers and maintain records.
• Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
• Maintain proper filing and record keeping as per the guidelines set by the management.
• Coordinate with Requesters to close out open POs in a timely manner.
• Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
• Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
• Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Leadership and Coaching

• Ensure that all Project staff members understand Procurement Policies, Processes, and Systems, related to GF malaria Project
• Plan and coordinate GF malaria project meetings to review status of tasks and update Senior Program and Management Team on the progress of the departments’ functions.

Logistics and Distribution of Project Goods

• Liaise with GF Project and other partners to ensure adequate planning
• Tracking of goods during transport and handling at final destination (Last mile) and update Projects

Position Requirements:

• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Must adhere to set security standards
• Ensure a gender perspective in the scope of work
• Perform other duties as required.
• Understand data processing concepts and systems

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level required: University Degree in Accounting/ Commerce/Procurement/Supply Chain;
• Education on supply chain is a major asset.
• Experience: At least 2 years of experience in Procurement/Supply Chain;
• Other: Should be Computer Literate and work Well with MS Word, MS Excel and ERP systems (COUPA system is a plus).
• Basic knowledge in Power BI

Apply: https://worldvision.wd1.myworkdayjobs.com/WorldVisionInternational/job/Maputo-City-Mozambique/Supply-Chain-Senior-Officer_JR36816

Note: If you posses the position requirements, please submit your application, and don forget to attache documents such as: CV, Motivation Latter, Copy of your ID, and Education Certificates, until 22 October 2024.